ITNOW — a smart asset, warranty & inventory tracker for in-house IT teams
How SpaGreen Creative shipped ITNOW — a web-based IT asset management system that gives operations teams a single source of truth for servers, devices, accessories and warranties, replacing the Excel-and-sticky-note workflow most IT departments still run on.
- −92%Time spent on asset audits
- 0Warranty deadlines missed
- 8 moConcept to launch
Trusted by 8,200+ businesses across 110+ countries · NDA on request · Reply in under 24h
Cloud Solutions IT Consulting Technology Strategy Business Solutions Analytics & Reporting Cloud Solutions IT Consulting Technology Strategy Business Solutions Analytics & Reporting Cloud Solutions IT Consulting Technology Strategy Business Solutions Analytics & Reporting Cloud Solutions IT Consulting Technology Strategy Business Solutions Analytics & ReportingMost IT teams still run on Excel, and it costs them every quarter
The IT asset register is one of the most common — and most quietly broken — pieces of internal infrastructure. A single Excel sheet maintained by one person, last accurate six months ago, scattered across three folders, with warranty dates that nobody is actively watching. The bill arrives as missed renewals, untracked depreciation, lost laptops on rolling employee exits, and a quarterly audit nobody enjoys.
ITNOW was built as the smallest opinionated answer: a web-based asset tracker that handles servers, devices, accessories and warranties, with proactive alerts and one-click exports for audit and finance. No enterprise ITSM bloat — just the parts a typical in-house IT team uses every week.
Operator-driven UX, not a spec-driven feature wall
We sat with three internal IT teams before the first sprint and watched them actually do their jobs. The features that mattered — bulk import from existing Excel sheets, mobile-friendly asset check-in/out, warranty alerts 90 days before expiry, export to CSV/PDF/Clipboard for the finance team — were the features they kept reaching for. The features they never touched (a 14-step approval workflow, custom asset-type taxonomies) we cut.
The result is a focused product that runs on a single small server, holds tens of thousands of asset records comfortably, and gives the IT lead something they can hand to a new hire on day one without a 60-page manual.
Our Solution
Cooperation Model
ITNOW is a focused web-based IT asset management system designed end-to-end by SpaGreen Creative for in-house IT teams who need real-time insights without enterprise ITSM overhead.
Team
1× UI/UX Designer1× Frontend Engineer2× Backend Engineers (PHP)1× QA Engineer1× Product Manager
Methodology
Result-driven Agile with three IT teams in the room. Real assets were loaded every sprint so the schema, exports and alerts handled real edge cases — not synthetic ones.
Tools
FigmaPHPStormMySQLGitHubPostman
Technologies
PHP (CodeIgniter framework)MySQL databaseRESTful APIsHTML5, CSS3, JavaScriptBootstrap frameworkjQuery + AjaxAWS cloud hostingExport tools (PDF, CSV, Clipboard)
Timeframe
8 months covering product planning, backend development, responsive UI, QA across browsers and devices, and a production deployment for live operations.
What ITNOW delivers in the first 90 days
Aggregated metrics from active ITNOW deployments at IT teams managing 500–10,000 assets.
Results
Key Achievements
- Shipped a complete IT asset and warranty tracking system
- Added real-time alerts for warranty expiries (90/60/30 days)
- Built modular server, device and accessory tracking modules
- One-click exports to PDF, CSV and clipboard for audit and finance
- Mobile-friendly check-in / check-out for employee exits
Challenges
- Modelling diverse asset categories without forcing one rigid schema
- Designing an easy dashboard for users of varied technical fluency
- Securing sensitive IT inventory data while keeping the UI fast
- Optimising performance for tens of thousands of asset records
We had a $48,000 warranty renewal we’d have missed if ITNOW hadn’t pinged me 90 days out. The platform paid for itself in the first month it was live.
Deploy an ITNOW-style asset tracker this month.
Talk to a senior engineer. We’ll review your asset categories, warranty workflow and audit needs and quote a fixed-price deployment in 24 hours.
- Servers, devices & accessories in one place
- Proactive warranty alerts
- One-click audit exports
- Bulk import from your existing Excel
Trusted by 8,200+ businesses · 110+ countries · NDA on request · Free quote in 24h
Buyer FAQ — IT asset tracking like ITNOW
ITNOW is a focused web-based IT asset, warranty and inventory tracker for in-house IT teams. It is used by mid-sized SaaS companies, schools, hospitals and SMBs that want real-time asset visibility without the cost and complexity of enterprise ITSM suites.
ServiceNow is an enterprise ITSM suite — powerful, but heavy and expensive. Snipe-IT is open-source and capable but requires you to host and customise it yourself. ITNOW sits between the two: it’s focused, fast to deploy, easy to extend, and shipped with the features in-house IT teams actually use every week.
Yes — bulk import from CSV/Excel is supported, with column mapping and validation so you can migrate hundreds or thousands of existing records in minutes, not weeks.
Yes. Warranty alerts fire at 90, 60 and 30 days before expiry and can be sent to email, Slack, Microsoft Teams or webhook integrations. Renewal status is tracked per asset so finance can budget accurately.
Yes. A mobile-friendly check-in/check-out flow with QR scanning is included, so HR can hand a leaving employee a QR code and have their assets correctly returned without IT having to chase them.
One-click exports to PDF (audit-ready), CSV (for finance and BI) and Clipboard (for ad-hoc reporting). Custom report templates are available on retainer.
A white-label ITNOW deployment with your branding, SSO, alert channels and asset taxonomy typically goes live in 3 to 6 weeks. A fully custom CMDB or asset platform takes 12 to 22 weeks.
White-label ITNOW deployments by SpaGreen start at $3,800 USD. Fully custom asset management platforms with discovery agents, depreciation accounting and procurement workflows are scoped per project and typically land between $14,000 and $35,000.
Can we help you with an asset management project?
Whether you want a focused asset tracker like ITNOW or a full custom CMDB with discovery, depreciation and procurement workflows, partner with SpaGreen Creative to ship a system your IT team will actually use every week.
